PRIVACY & GDPR; General Data Protection Regulation UK & EU.
What is this Privacy Notice?
This Privacy Notice sets out what we, Aldwark Activity Centre, do with Personal Data and what you can expect from us as part of our obligations when processing this Personal Data. We comply with Central Yorkshire Scouts – Document Retention and Privacy Policy.
What data are we gathering?
We may hold Personal Data (including Sensitive Personal Data) about members, parents/guardians and volunteers. We believe it is important to be open and transparent about how we will use your Personal Data. Information we may hold includes the following:
- name and contact details;
Why do we collect this information?
We use this information to communicate with you and to carry out our obligations as Scout Leaders. We also have a responsibility to keep information about you, both during your membership and afterwards (due to our safeguarding responsibilities and also to help us if you leave or rejoin). In addition, we may collect data for registration to events, including nights away, in some cases this data will be Sensitive Personal Data, which we ask for to allow us to provide appropriate care for members whilst under our supervision. The list of activities we carry out as part of Scouting that may require the use of Personal Data include:
- To enable us to provide a voluntary service for the benefit of the public;
- To manage our volunteers
- To manage our membership records
- To update you on events and
- To conduct surveys on our performance
- For financial accounting
How do we gather data?
We gather data through a variety of methods, these include:
- Contact form on our website or by email
What are your rights to your Personal Data
As a Data Subject you have rights over your own data that you can exercise at any time, these are:
- Data is accurate – we must keep your data accurate
- Data is erased – we must erase data if not needed or requested by you, that is not excessive and is possible
- Data is portable – we must provide a copy of your data back to you
- Data processing is limited – we must cease a processing activity if you object to it
- Consent withdrawal – we must allow you to withdraw consent at anytime
If you wish to know what data we hold about you, exercise these rights or for any further queries, or If you want your data deleted from our systems on this website, or any system within Our control, then simply ask.
If anything goes wrong at our end, if there is perceived security threat, we will inform the GDPR EU/UK authorities and following their advice we will notify you within 72 hours by;
- a website statement
- an email
- by post [where we have this information]
